Engage • Inspire • Learn PfE

Engagement video guides: now live

Over the past year we’ve delivered a number of online workshops designed to help our partners deliver more impactful and inclusive engagement as part of their projects. Now, we’re pleased to offer bite-sized videos of 10-15 minutes on a number of these topics, for you to view and process at your own pace.

Planning engagement for your project

This video provides a practical focus on creating your community engagement strategy and plan of activity. 

Creating a great Stakeholder Map

The stakeholder map forms the foundation for your project and sets the scene for effective community engagement. In this video, we provide tools to increase your confidence in identifing key project stakeholders.

Planning effective communications

An effective communications plan can make or break your project. This video helps you to:

  • assess the communication needs of different stakeholders
  • identify which methods and media are effective depending on the stakeholder and the context
  • learn how to disseminate information, attract participation and generate vibrant conversation.

Integrating behaviour change measures

The video explores behaviour change in the context of active travel projects, covering subjects including:

  • the importance of target audiences
  • relevant theories of behaviour change
  • behaviour change planning and designing activities.
Engage • Inspire • Learn News PfE

Refreshers on Financial Reporting

In November and December, Places for Everyone partners had the opportunity to attend a webinar and Q&A with Colleen Trousdale, Grant Manager and Nico Jensen, Project Accountant at Sustrans.

In the webinar, recorded below, Colleen provided a refresher on the financial guidance and processes updated in the summer.


In the summer, Transport Scotland (TS) and Sustrans agreed new reporting procedures for project partners receiving funding via Places for Everyone.

As such, all partners are now required to provide monthly financial updates via the project portal for all projects, due by the last working day of each month.

You will need to provide the following information:

  • A forecast of total project expenditure for the next 3 months
  • Actual spend-to-date for the current financial year for the whole project
  • A forecast of the grant claims to be submitted each quarter

Having a clear, detailed and accurate picture of project positions allows the PfE team to make quicker decisions on use of that budget in year, reallocating budget as appropriate (to allow further grant awards and/or change requests to be progressed) and giving assurance to TS that the full budgeted award will be spent within the year.


To support you with this, the PfE team has produced guidance which is now available on the Sustrans Scotland.

Previous webinar: recording & FAQs

You can also catch up on the previous webinar delivered on this topic, from 12 July 2023. This was also delivered by Nico Jensen, who introduced the guidance, provided more information on the process and answered questions from partners. This page includes a recording, slides, and responses to questions from attendees.